Top 10 Tips for Planning a Quinceanera Celebration
Most Quinceanera celebrations are large events with a 150 to 300 person guest list. It can be a major challenge to host a large party without the help of a professional event planner. Priscilla Mills, author of: ‘Quinceanera Connection: Your Dream Celebration On Any Budget’, says she frequently receives calls from panicking mothers who are dealing with a last minute crisis.
You deserve to have the best Quinceanera celebration possible. However, in order for your dreams to become a reality there are some tips you should be aware of. The following ten items should be completed ten to twelve months before the Quinceanera Celebration.
Top 25 Wedding-Planning Tips from Newlyweds
Top 25 Wedding-Planning Tips from Newlyweds
1. Take your time.
“Matt and I planned our wedding for sixteen months, and it really helped to keep stress levels down. We got tons of stuff done early and had time to save for the things we really wanted. You only get to plan your wedding once, so make sure it is a fun time, not a stressful one!” —Claire and Matt
Venue on the Lake’s Wedding Checklist
-Venue on the Lake’s Wedding Checklist-
A guide to help you plan for the big day!
12 Months Before
□ Announce your engagement to family and friends and plan an engagement party
□ Sign up for a wedding website to keep your guests informed about event details, area information, etc.
□ Work on the budget
□ Consider purchasing wedding planning software to organize everything, or hire a wedding planner to help secure contracts, etc.
□ Choose a wedding date – select a few days in case your first choice is booked
□ Begin a rough guest list and compile current addresses
□ Choose a location and reserve your ceremony and reception site(s)
□ Decide on who you’d like to have as your attendants, including your maid of honor and best man
□ Begin shopping for your wedding gown
□ Attend a local bridal show or two and jot down notes about any vendors you really liked
□ Purchase a wedding planning organizer or calendar to keep track of important dates and appointments (fittings, showers, etc.)
6-9 Months Before
□ Research and choose one or more bridal gift registry
□ Order your wedding gown and buy undergarments that you will wear with it (bring these to all fittings)
□ Order other bridal accessories – shoes, gloves and veil
□ Begin shopping for bridesmaid’s dresses
□ Find an officiant who will perform your ceremony
□ Research local vendors and book ceremony musicians, a wedding band/DJ, photographer, videographer, caterer and florist
4-6 Months Before
□ Select and order your wedding invitations, invitation envelopes and thank-you cards
□ Hire a calligrapher, if desired (check with a local stationery store for referrals)
□ Select and purchase wedding favors and wedding favor accessories – boxes, personalized wedding ribbon, labels, etc.
□ Purchase any desired ceremony and reception decorations – unity candles, vases, aisle runner, etc.
□ Start researching local bakeries for your wedding cake
□ Book your honeymoon and verify that you have any necessary travel documents including passports and visas
□ Book a room for your wedding night, if you will be leaving for your honeymoon the next morning
□ Book hotel rooms or arrange other accommodations for out-of-town guests
□ Finalize your guest list and send out save-the-date cards, if using
□ Compile a list of area information and things to do for out-of-town guests
□ Reserve transportation for you and your wedding party as well as a bus or trolley for your guests (if necessary)
2-4 Months Before
□ Find out what your state’s requirements are for obtaining a marriage license and get blood tests done, if required
□ Order tuxedos for the groom and groomsmen
□ Meet with your caterer to discuss the menu and your bar/liquor needs
□ Meet with your officiant to discuss ceremony details, wording and wedding vows
□ Select wedding readings
□ Order your wedding cake
□ Buy thank-you gifts for your attendants, flower girl and ring bearer
□ Shop for a gift for your new spouse-to-be
□ Select and purchase wedding rings, and have them engraved, if desired
□ Coordinate and choose a location for the rehearsal dinner
□ Contact party rental companies for tents, tables, arches, etc. if necessary
□ Book any other specialty services – ice sculptures, photo booths, etc.
1-2 Months Before
□ Mail invitations out to everyone eight weeks prior to the wedding date and send accommodation info to your out-of-town guests
□ Compile and complete name change documents or purchase a bridal name change kit online
□ Fill out a change of address form at the post office, if necessary
□ Have ceremony programs printed
□ Purchase a guest book, pen and other wedding accessories including toasting glasses, cake knife, ring pillow, etc.
□ Keep your wedding website updated with directions and event details
□ Choose your hair and makeup stylists and schedule a trial for both; also book appointments to have your hair, make-up and nails done on the day of the wedding
□ Review insurance information with your fiancé and check with employers to see what documents need to be updated once you are legally wed (car, home, medical, etc.)
2 Weeks to 1 Month Before
□ Create a seating chart for the reception and make table numbers and place cards (or have your calligrapher work on these)
□ Contact your caterer with a final guest count
□ Print out a timeline of events for your wedding party and vendors – include contact information and cell phone numbers
□ Meet with your photographer to finalize your wedding photo list of any must-have photos
□ Contact your florist to confirm your final flower order (bouquets, boutonnieres, centerpieces, etc.) and go over any decor details or venue logistics for the big day
□ Finalize your ceremony and reception music and song lists for your wedding band or DJ
□ Confirm lodging reservations for out-of-town guests
□ Plan a bridal luncheon, brunch or dinner with your bridesmaids
□ Pick-up wedding bands and make sure the fit is good
□ Schedule a final wedding dress fitting
□ Apply for your marriage license
□ Write rehearsal dinner toasts
1 Week Before
□ Write out final checks to your wedding vendors (each organized in an envelope) and let your wedding coordinator or family member to distribute at the wedding
□ Pick up your wedding gown
□ Pick up your marriage license
□ Confirm limo or other transportation reservations
□ Pack for your honeymoon and confirm travel arrangements
□ Treat yourself to a spa day – you deserve it!
The Day Before
□ Welcome out-of-town guests as they arrive
□ Attend the rehearsal and enjoy the rehearsal dinner!
The Wedding Day
□ Set aside some time before the festivities to share gifts with your bridesmaids or close family members
□ Eat a healthy breakfast – you’ll need your energy for the big day ahead!
□ Enjoy it; it’s finally here and everything will be wonderful… Congratulations!!
5 things you need to ask……
Five Questions You Should Ask a Venue
- Is the date for the event available?
This should be your first question. If the date is available, ask if there will be any other events that would be happening near or around your event at that venue? With multiple events happening at the same time, things could get confusing and complicated.
- Are there any additional charges such as service charges, gratuity, cleaning fees, parking or overtime fees?
Some venues resist divulging their fees, so it’s important to ask and get all fees disclosed up-front. Negotiation is on the table for some venues; however, other places may not negotiate, so in that case, ask to see all the costs in writing with the grand total before signing your contract.
- Is the venue full service?
Full service is when a venue offers catering, tables, chairs, linen, and sometimes extras services, like D.J.’s and beverage service. A full service venue saves you time and possibly money. Whether full service or not, all venues will know good vendors to recommend.
- What if there is bad weather?
Weather is very unpredictable. Many ceremonies and cocktail hours are hosted outside. Some venues will sell you an outdoor space without requiring an alternative indoor space, so if it rains, your event is in essence over. Having a space for your guests to escape the weather is always a good idea.
- What’s the cancellation policy?
Before you sign anything, know the venues cancellation policy. While some places will offer a refund depending upon the length of time before your event, others will offer none. This is good to know in case of a change in plans or emergency. Be certain that this is definitely the place you want for your event, because you will rarely get a full refund.
Cost of Bars for your wedding
Many brides and grooms are shocked by the cost of a bar for their reception. When all is said and done, the bottom line is that the bar will likely be a large portion of the budget.
We have multiple options when it comes to bars, Open bar for the entire event, Open bar for 1-2 hours and then it turns to a Cash bar, or a Cash bar for the entire event.
One way to save the budget is to serve Beer and Wine Only. https://www.bonappetit.com/open-bar-wedding-without-spending-fortune
When and why you need event insurance
Having the proper insurance can make the difference between a minor bump in the road and a complete detour. Best of all, it is inexpensive to purchase.
What Is Special Event Insurance?
Link To Get Quote & Purchase Insurance: